Are you interested in becoming a vendor at The Royal St. John’s Regatta? It is a great opportunity to expose your product or service to a large audience.
2018 Ground Space Pricing
Please check back after March 12, 2018, when further details will be made available.
Payment is preferred by cheque, but if paying by cash please note that we cannot accept bills of $50 or $100 denominations. Please note that cheques will not be accepted after FRIDAY, JULY 20. After this date, payment must be made in cash only.
2018 Ground Space Application Form
Please fill out the Ground Space application form and return it, in person at the Quidi Vidi Boathouse, via e-mail or via regular mail.
Please review the guidelines for temporary food establishments.
Please review the temporary food establishment application form.
Note: Due to large demand for 2018 spots, the Deadline for receipt of application is Friday, July 6, 2018.
Rules and Regulations
All persons and organizations wishing to rent ground space during the 2018 Regatta are advised of the following conditions which apply to such rentals. Concessionaires are encouraged to review the rules and regulations, below. Please note that some of these rules have been amended for the 2016 Regatta.
- Concessionaires from the 2017 Regatta will have the first right of refusal to last year’s location provided the application is received by the deadline date.
- Concessionaires are NOT permitted to provide live animals as prizes.
- All applications will be date stamped and new concessionaires will be placed in the order their applications are received.
- All applications will be accepted.
- The exact location of your concession within the zone is at the discretion of the Regatta Committee.
- Concessionaires should review the Provincial Department of Justice regulations concerning gaming concessions and the Provincial Department of Health regulations for food concessions. For information please contact Department of Justice Lotteries Licensing – Telephone 729-2660 or Department of Health – 729-6362.
- Permits will not be issued to individuals, organizations or non-profit groups conducting a lottery unless they are in possession of a lottery license issued by the Department of Justice.
- A separate application form for each concession is required.
- Wheeled vehicles are not permitted as concessions on grassed area during Regatta Day, except as agreed by the Ground Space Director.
- Generators used by concessions must not be noisy or located in an area that proves hazardous to the public.
- The Regatta Committee CANNOT guarantee that concessionaires will be in the exact location as previous years; concessionaires will be in the general area.
- Concessionaires are responsible for cleaning their own ground space area, providing trashcans, etc.
- Concessionaires must remain stationary.
- Parking Permits will NOT be issued to concessionaires.
- The Regatta Committee is not responsible for booths left unattended or damaged.
- Cash prizes are not allowed.
- All vendors who set up on Regatta Eve are subject to a percetage of Regatta Day ground rent.
Frequently Asked Questions
1) Where can I get an application for groundspace on Regatta Day?
You can find an application on our website or at the Quidi Vidi Boathouse, 10 Clancey Drive.
2) Where do I submit my application?
Applications can be submitted in person at the Quidi Vidi Boathouse, 10 Clancey Drive, or via e-mail at [email protected] . Payment is not required with application submission!
3) How much does it cost for groundspace?
Space is priced by location around the pond and the amount of space required you can see a price listing on our application form. The Committee charges based on frontage requested in 5 foot increments starting at 10 feet.
4) When will I know if my application has been accepted?
All applications are accepted however you may not always receive your requested location. Availability of preferred locations is only known closer to Regatta Day so feel free to check with our staff closer to the Regatta’s date the exact location.
5) How can I pay for my space?
You can only pay via cash, money orders, electronic money transfer or cheques made payable to the Royal St. John’s Regatta Committee. Non-certified cheques will not be accepted after the Wednesday two weeks prior to Regatta Day. Upon payment you shall receive a receipt as well as a permit for your space which you must display on Regatta Day.
6) If we have paid and then cannot set up on Regatta Day can we get a refund?
The Committee will give refunds if you notify us of a cancellation before Regatta Eve, the Tuesday before Regatta Day. After that there will be no refunds.
7) Does the Regatta Committee provide booths?
The Royal St. John’s Regatta Committee does not provide booths, tables, etc. Your payment covers your space and permit for for Regatta Day.
8) Will I receive a parking permit with my GroundSpace purchase?
Unfortunately due to parking restrictions the Committee cannot provide parking permits. We suggest you bring down anything you need the day before the Regatta or in the early morning of Regatta Day prior to the city closing the streets around the lake. The blockades usually start around 8:00 A.M. and are entirely controlled by city!
9) Where is my GroundSpace located?
Concessionaires, in good standing with the Committee, are allocated their previous years space for the current year. New applicants are placed in either Section 1 or 2, trailers, food trucks etc are placed in Section 12.
Exact locations will be mapped the Sunday morning before Regatta Day. Paid applicants will find a stake with their name placed in the location for their booth. We suggest you come down and take a look at your space and let us know of any questions or concerns. Set up in the direction of the arrow on the top of the stake.
10) When can I set up my booth?
You are allowed to start setting up the Sunday before Regatta Day. However you are reminded we do not provide any security on the grounds so please use your own discretion.
11) When can I start selling?
Provided you’ve paid the Regatta Eve fee, you can begin sales the day before Regatta Day. In fact it has become somewhat of a tradition for many people to take a walk around the lake on Regatta Eve, so the crowds are quite large!
12) What can I sell or do in my booth?
There are six types of concessions at the Regatta:
Games of Chance – Reserved for Registered Charities only
Games of Skill – Anyone can set up
Food – All different types
Amusement Rides – From wheels to bouncy castles to ponies
Information – Companies providing information
Services – Face painting, rest stops, water.
If you are unsure about what you want to do in your booth contact the GroundSpace staff at 576-8012.
13) We are a Registered Charity planning to operate a Game of Chance, are there any special requirements.
Yes there are two requirements:
The Committee will not sell you your GroundSpace without your Lottery License from the Lottery Licensing Board – please bring it along when you pay.
On Regatta Day you must display, in a prominent location, your Lottery License. Lottery Board Inspectors and the RNC will be inspecting Games of Chance. Unfortunately some charities have not been able to operate on Regatta Day until they displayed their license.
14) Can we give out cash prizes?
No, cash prizes. They are reserved for the Regatta Committees Cash Wheels.
15) Can we operate a generator?
Yes, generators are allowed as long as they are small in size, muffled and in a safe location behind your booth. If you are unsure of the size and location please contact our GroundSpace staff.
16) We plan to operate a food concession, are there any restrictions?
Yes, there are the standard food safety restrictions and requirements that restaurants, etc. operate under. Food safety inspectors may be on site.
The Fire Department will also be on site to inspect propane storage, fryer and BBQ set up.
17) Do we have to clean the litter up around our booth?
Yes, we ask your co-operation is supplying litter bins around your booth. That said we realize that with the crowds make litter difficult to clean up. We ask for any assistance you can provide.
18) When do I have to pack up and leave?
The city decides when grounds have to be cleared, in the past generally after 10:00 P.M. on Regatta Night. However this decision is made by the city not the Committee and varies each year. Any materials left over night will be removed by the city’s cleanup crew.
19) How many people attend the Regatta each year?
Approximately 50,000 people visit the lake on Regatta Day.
20) How do we know if it the Regatta is going ahead?
The committee makes a decision at 6:00 am Regatta morning, which will be announced on radio as well as on our website, facebook and twitter.
21) What if the Regatta does not go ahead on Wednesday?
The Committee will meet every following morning until the weather and wind allow us to hold the Regatta. You will have to judge yourselves accordingly on what you leave around the lake on the days that are cancelled.